Judge Support

During Tournament 

• Ensure that each Community Judge receives the “Red Carpet Treatment”
• Lead
  • Serve as the main point of contact between the JS team, the Ballot Admin Lead, the Judge Welcome Lead, and the Judge Recruiting Lead. 
• Communication
  • Staff Dashboard
    • Log into Staff Dashboard at: https://ncfca-staff.ncfca.org
      Teams Login Instruction.mov
    • Monitor and continuously update the Judge Tracking tab of the Judge Management Tab, ensuring communication about progress of Community Judges in the ballot selection process.
      • Arrived judges should have “yes” under ballot
      • Check boxes for judges requesting device (see CJ Device Request Log)
      • Add comments as needed
  • POC in Google “Platform” Group
    • Judge Account Issues (passwords, profile/account issues, etc)
    • Platform issues
    • Questions regarding how to do your role

*tournament specific questions should be addressed by the Region Coordinator.

• Ballot Admin Lead
  • Manual Ballot adjustments
    • Contact the BA Lead to request a judge to be manually added
  • New Community Judge Sign-up
    • BA will need to re-toggle the groups when a CJ newly registers for a round
  • Removing a judge
    • If a judge discovers a conflict, contact BA Lead to have judge removed
  • Ballot Completion Status
    • Keep BA apprised to status of judges in room completing ballots

• Manage the Judge Hospitality Room
  • Maintain a quiet space for judges
  • Keep table conversations to a minimum
  • Ensure questions are appropriately answered by either the JS or redirected to the Compliance Team 
• Monitor Round Status (Ballot Admin)
  • Loaded Groups
    • 1 = Registered Community Judges and Alumni
    • 2 = Registered Alumni (with competing siblings) and other pre-registered
    • 3 = Everyone else (Designated Adults, Chaperones, non-registered CJs and Alumni)
  • Round Start Time
    • Communicate to Judges when they need to be ready
  • Open Rooms
    • Judges should see ballots when this is toggled
• Help with Balloting
  • Assist Ballot Admin by finding available judges
  • Crunch time - help the BA Lead
    • Observe needs under “judges”
    • Communicate “available” ballots with team
    • Share potential names with the BA Lead (if judges are unable to see the ballot in ballot selection)
  • Assign team members to take a ballot as needed.
• End of Day
  • Confirm the receipt of all devices and charge them
  • Have team help reset the JH tables (remove garbage, push in chairs, etc)
  • Straighten up the Judge Support Tables
• Finals Round
  • Assign team members to work with judges post Speech Finals round
  • Assign team members to pack up JS supplies/devices and complete inventory
  • Assign team members (2) to assist Debate Finals Judges before and after the round (this should be yourself and one other team member.
• End of Tournament
  • Confirm the transport of the supplies to the next tournament
  • Return completed inventory form to Logistics