Communications (Comms)

Training for Leads and Teams

 

Content Outline

Comms Team Pre-Tournament Preparation

Comms Team Member Responsibilities

Each Communications Team member plays a vital role in maintaining order, communication, and support throughout the tournament. Your preparation ensures the tournament runs smoothly and efficiently.

Before the Tournament

Review Communications from Your Lead

  • Read the Welcome Email from your Comms Lead carefully.
  • Review all attached documents, which may include:
    • TAG Sheet (room assignments and schedule)
    • Facility Map
    • Child Safety Policy (sign and return if not yet completed this season)
  • Review the Communications Team roster and confirm your contact details.

Complete This Required Training

  • This training covers your responsibilities, communication tools, and on-site procedures.
  • Complete the training before arriving at the tournament.
  • Contact your Comms Lead with any questions after reviewing the materials.

Prepare for the Tournament

  • Attend the pre-tournament meeting (Zoom or in-person, if scheduled by your Lead).
  • Charge and update all electronic devices before arrival.
    • Bring a computer or laptop for dashboard access and a phone for texts and calls.
    • Log in to the Communications Dashboard at https://ncfca-staff.ncfca.org, select your tournament, and click Communications.
  • Dress professionally in comfortable, modest attire and supportive shoes. Adults are not bound by the student dress code but should model professionalism and modesty.

Arrival and Daily Expectations

  • Arrival Time:
    • Arrive 45 minutes early on Day 1 for setup and team prayer.
    • Arrive 30 minutes early on subsequent days.
  • Morning Meeting:
    • Gather each morning at the designated meeting location (listed in your welcome email) for a short check-in, prayer, and daily assignments.
  • On-Site Communication:
    • Join your team’s text thread or Google Chat to receive live updates and share needs throughout the day.
  • Attitude and Focus:
    • Serve with flexibility and attentiveness, and a heart to support competitors, judges, and tournament staff.

Lesson Links