Pre-Tournament Checklist
Prior to the event, the Facility Coordinator will work with the Tournament Coordinator (TC) to determine the unique set-up needs of the facility, determine the best room usage plan, inventory and plan for equipment needs, and make a plan for set-up of the facility.
Pre-tournament Checklist
- Use the Rooms Planner Worksheet provided by your TC to take notes during your pre-tournament walk-through.
- Get team list from RC and send a welcome email. Facilities Team Welcome Email and Instructions TEMPLATE
- Confirm with the facility who will do the set-up – NCFCA or the facility host
- Designate someone to take photos of all spaces used if NCFCA will do set-up and reset. You can do this during the walk-through or before you set up rooms the day prior to the tournament.
- Confirm with the facility what custodial services, if any, will be provided
- Consider extra garbage cans if needed in JH and Family Hangout
- Determine if there are any special instructions concerning maintenance, such as air conditioning controls.
- Count equipment available at facility (tables, chairs, lecterns, power outlets)
- Discuss the equipment to be secured with the Tournament Coordinator
- Collect or request necessary equipment not available at the facility
- Confirm wireless network availability and access protocol
- Strong wifi is needed in the Judge Hospitality room, Digital Presentation rooms, and Admin area.
- During the walk through of the facility, you can bring a laptop and run a speed test throughout the building to measure wifi strength.
- Be sure to discuss this with the facility, so they can direct you to known areas that are strong or weak.
- WiFi Assessment for Facilities
- Consider handicap access for competition rooms.
- Notify Tournament Coordinator of any limitations.
- Identify parking spaces to be reserved for church staff, if needed
- Provide details about rooms to the Tournament Coordinator so he/she can assign room usage (making clear notes on the Rooms Planner will help)
- Prepare facility maps if the facility is large or complicated and send to TC